Privacy policy Statement
Introduction
At HR Options, we respect and take all reasonable measures to protect the privacy of our users. The purpose of this privacy policy statement is to bring transparency regarding the use of our users personal data.
This Privacy Notice explains how we collect and use your personal data. In this Privacy Notice, "we", "us" and "our" means HR Options.
We may change this Privacy Notice from time to time, so please check back when you use our services to make sure that you have seen the most recent version.
Who We Are
This website is owned and operated by HR Options, and HR Options is the data controller of the personal data collected through the website and other means.
If you have any questions about this Privacy Notice, or you would like to exercise your rights, you can contact us by emailing Lydia.Garland-Moloney@hroptions.eu
Personal Data We May Collect and Use
We collect your personal data:
When you make enquiries or book a consultation through our website, request a call-back, or otherwise use our Contact us form.
When you visit our website, cookies may be placed on your computer.
When you email, call, or write to us, or provide us with information in any other way, including by interacting with us via social media such as LinkedIn, Instagram, etc.
Through engagement with our Professional Services Referrals. Click Here to learn more about HR Options Referrals.
We put in place all reasonable measures to ensure that the personal data and any sensitive personal data, we process about you is correct. As our professional services depend on your correct and updated personal data, we ask you to inform us, if there are any relevant changes regarding your personal data. Please use our contact information above to notify us of any changes.
Legal grounding for data collection
We use your personal data for the following purposes:
To process and respond to requests, queries and complaints received from you, recommend products and services we think you will be interested in. We do this in accordance with our legitimate interest to carry out direct marketing to our users, and to provide you with a comprehensive and professional service.
To provide services requested and/or purchased by you, and to communicate with you about such services. We do this as necessary to carry out a comprehensive and professional service and in accordance with our legitimate interest to operate a business.
To update our records and for audit purposes, in accordance with our legitimate interest to do so and/or when required by legislation.
To prevent or detect fraud and to establish, exercise or in defence of legal claims, in accordance with our legitimate interest to do so.
Where legally required or where it is in our legitimate interests to do so, to comply with requests from law enforcement and regulatory authorities.
To analyse trends and profiles, for our legitimate interest to aim to enhance, modify, personalise and improve our services and communications for the benefit of our users.
To carry out user satisfaction research, for our legitimate interest to aim to enhance, modify, personalise and improve our services and communications for the benefit of our users.
How we may share your personal data
We will not rent, sell or otherwise share or disclose your personal data, except as described herein or otherwise stated at the time the data is collected.
We may share your personal data with our service providers for tasks such as:
assisting us with administering, hosting, or troubleshooting our website;
assisting us with the supply or design of our products or with our business administration;
assisting us with our marketing campaigns;
operating our contact centre; or
providing us with electronic or physical storage services or systems.
We will only share your information in these circumstances, if it is necessary for our service providers to perform the service for us. These service providers are not authorised to keep or use your personal data for any other purposes, and they will always be under an obligation to keep your personal data safe and confidential.
We may disclose your personal data to selected third parties such as law enforcement agencies, regulatory authorities and our professional advisors if we are under a duty to do so in order to comply with any legal obligation, or if it is in our legitimate interests, or in order to enforce or apply our website Terms and Conditions or other related contracts with you or your company.
Third Party Websites
This website may contain links to websites of other companies and organisations. This Privacy Policy Statement does not apply to such third-party sites, and we suggest that you contact those third-party sites directly for information on their data collection and distribution policies.
Your Privacy Rights
You have the right, at any time, to request information about the personal data we are processing about you, where the data is collected from, and what we are using it for. You also have the right to know how long we will keep your personal and sensitive personal data (if applicable), and who we share your data with. If you request so, we can give you details (and a copy) of the personal data we hold about you. Your access can be restricted to ensure other people’s privacy protection, trade secrets and intellectual property rights. You may also have the right to data portability. If you think the personal data we are processing about you is inaccurate or incomplete, you have the right to request correction. Please contact us and let us know how to rectify your information.
In some instances, we are obliged to delete your personal data. This might be the case if you withdraw your consent. If you believe that your personal data is no longer necessary in accordance to the purpose for which we collected them, you are entitled to request their deletion. You can also contact us if you believe that your personal data is being processed contrary to applicable law or other legal obligations. We will investigate if the conditions are fulfilled, when you make a request of having your personal data rectified or erased. If so, we will carry out the amendments or deletion as soon as possible.
You have the right to object to our processing of your personal data. You can also object to our use of your personal data for marketing purposes. You can contact us at the contact point, if you wish to submit an objection. If your objection is justified we will ensure the termination of the processing of your personal data.
Right to lodge a complaint
If you have a concern in relation to how we use your data, please let us know, and we will reply to your queries and if necessary, take steps to ensure our practices are consistent with our obligations. If you are still not satisfied with the way we use your data, you have the right to lodge a complaint with the Data Protection Commissioner.
You can contact Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2, Tel: 761 104800, Email: dataprotection.ie
How long do we retain your personal data?
Your personal data is retained for legitimate legal or business rationales, including to compliance with any regulatory obligations. Your personal data will be deleted when it is no longer required in relation to the purpose for our collection, processing and storage of your personal and any sensitive personal data. Your personal and any sensitive personal data is stored in accordance with legislative provision.
Security
We have put in place appropriate technical and organisational measures to protect your personal and sensitive personal data against unintended loss or amendment, against unauthorised disclosure and against unauthorised persons accessing your personal and any sensitive personal data.
Should a breach of security occur, we will inform you as soon as possible, if the breach may result in high risk to your rights.
Children's Privacy
We provide solutions for children but this website is not intended or designed to collect personal data about children under the age of 13. We do not intentionally collect personal data from any person we know to be under the age of 13.